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May 05, 2020

How to Prepare for the Next Pandemic? Document Everything

How to Prepare for the Next Pandemic? Document EverythingWas your business prepared for the Coronavirus (COVID-19) outbreak? According to a survey reported in Forbes from March 2020, close to 70% of companies said they had a business continuity or pandemic preparedness plan in place.

But how effective have these plans been? Workplaces can always be better prepared.

You can take steps now to review and update your pandemic preparedness plans — not only to weather the current crisis but to survive the next one. Utilize your enterprise risk management (ERM) program to document as much as possible and develop contingency measures to be prepared for anything.


Evaluate Your Experiences and Reactions

The extent of Coronavirus’ impact wasn’t likely predicted by anyone’s pandemic preparedness plan. It’s spread far and wide and has caught everyone off-guard.

What can you do to make sure you’re not taken by surprise again? Monitor, assess and document everything your company experienced in the early days and is currently experiencing. And document how you’ve reacted to it, including:

  • What capacities — hardware, software capabilities and cybersecurity — were in place to support major upheavals, including a transition to remote work. Were there any deficiencies in the tools available? Create a comprehensive list of requirements for managing similar situations in the future.
  • Consider any increase in financial costs and your cash flow pressures. Does your business have short or long cycle times for products and/or services? Were finances allocated in the proper areas?
  • Evaluate your human resource policies for employee sick leave and absenteeism. Modify your policies to adapt to a changing workforce and new government policies, including the Families First Coronavirus Response Act (FFCRA) that went into effect April 1.
  • Assess employee roles, responsibilities and the training you need to respond to this evolving workflow while continuing to meet customer expectations.
  • Open lines of communication among employees, the C-suite and other stakeholders. What has this experience been like on an enterprise-wide and individual basis? 

Preparing for a future pandemic can be intimidating to think about when the world is still struggling with the current crisis. But don’t miss this opportunity to close the gaps and improve your risk management in the long run. A structured ERM program can help you collect data efficiently while you document your responses. Procipient® can help you strengthen and maintain capabilities to detect, assess, notify and report events to ensure a brighter future.


Procipient® EPP Evaluates Your Pandemic Preparedness

Procipient®’s Enterprise Pandemic Preparedness (EPP) is the pandemic risk management software solution that helps you plan for these contingencies.

How are you positioned for the next pandemic outbreak? Procipient® EPP explores this by asking questions about each area of your business. The software helps you examine the resources within your business that are available and required for each department to run. It then provides a preparedness score for each department.  

Current pandemic preparedness systems can't measure and track gaps in your company like Procipient® can. You can overcome industry limitations by using Procipient® EPP’s flexibility and power.


Learn More

Effectively responding to market and workforce disruptions depends on your planning process. Did you have the tools, team, processes and protocols in place to meet the challenges of COVID-19? Will you be prepared next time? Download Procipient®’s “How Are Your Positioned for the Next Pandemic Outbreak? Procipient®’s Enterprise Pandemic Preparedness (EPP) Provides Answers” flyer to learn more. Then request a demo today to see how Procipient® EPP can fortify your enterprise and ensure you’re ready for what comes next.


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